Encouragement Letter

If you want to show others that you care, then an encouragement letter can work wonders. A thoughtful and well-written encouragement letter can help you to express sincere support and extend help to others. These letters have a very powerful effect on the receiver. Reassurance and support can be lent to a person after a setback or disappointment, by writing an encouragement letter. It can be written to motivate and encourage people, to keep up the good work and also to encourage an employee or co-worker to achieve more. Encouragement letters can also be written to suggest to someone that he is capable of pursuing new opportunities. In the case of a business, you can encourage people to decrease the overhead or increase sales. Encouragement letters can advocate legislation as well.

When you are writing an encouragement letter, you need to keep the tone positive and focus on what has or can be achieved. Try to maintain the tone such that the reader feels that you are appreciating him genuinely. Use of elaborate vocabulary can discourage the reader and hence, you should keep the language as polite and friendly as possible. Implied or direct criticism should always be avoided in an encouragement letter. There are certain circumstances in everyone’s life when he looks forward to encouragement in some form or the other. An encouragement letter can be very powerful in various circumstances, especially during some setback or disappointment. It gives the reader something to share and review. The best time to encourage the reader is after he has completed a task successfully, since casual and verbal appreciation hardly has the same motivational power as the written word. A positive letter can make a lot of difference and it can motivate the reader to even greater standards of excellence. You can write an encouragement letter in the following situations:

• To advocate legislation: Constituent letters advocate certain legislation and they are a powerful means of persuading the politicians. It is important for these letters to be clear, concise and direct.
• Encouraging the employees after a company setback or a disappointment: Encouragement is very important when a person suffers some form of setback or disappointment. Written encouragement can be very powerful in such a situation. Keep the tone of the encouragement letter positive and focus on what needs to be achieved and how. Implied criticism should be avoided.
• Motivating the readers to increase the sales: Serious verbal suggestions or casual comments cannot have the kind of motivational power that documentation has. If you want your letter to be effective, then write it in a tone of genuine appreciation and avoid elaborate vocabulary.
• Encouraging the reader to keep up the good performance: When an employee or any acquaintance completes a task successfully, it is the best time to encourage them so that they can perform even better in future. The tone should be such that the readers get motivated to achieve high standards of excellence.
• To encourage the reader for taking advantage of new and different opportunities: You can always encourage people to take up new opportunities or take advantage of the existing ones.
• Suggestions to religious leaders: You can write encouragement letters in order to offer suggestions to a religious leader as well. This letter needs to be very tactful because the religious leader should sense acceptance and not attack. There should be sufficient information in the letter, so that the reader gets convinced that there is a problem and your suggestion will help him to solve it.
• Suggestions to a retailer or supplier: Whenever you are writing an encouragement letter to provide suggestions, offer to be helpful and not critical. If it is clear from the outset that some personal benefit has to be gained from the letter, then design the letter to help the reader to take your suggestions seriously.

You can write encouragement letters to recommend a conference or seminar or for suggesting some changes in an agreement or contract. The format of these letters can be understood by this encouragement letter sample:

Date

Name or designation of the person who is addressing

Dear employees,

As the CEO of your company, I would like to take this opportunity to congratulate you for your recent performance. You all have proven your capability and have excelled as salesmen. I am very proud of your accomplishments and I know that there is nothing that can hold back motivated individuals who have the ability and skill to sell.

I feel that in the months to come, you will all persevere to increase sales and commission. With an assertive and positive attitude, nothing can stop our company from achieving the set goals.

Truly yours.